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How To Handle Tenant Complaints in Columbia

As a real estate investor, it is inevitable… you will need to know how to fairly and efficiently handle tenant complaints. Whether the complaints are unfounded or have merit, how you handle them is incredibly important. Learn more about the best practices in our latest post!

People all have different standards of living. As such, you will come across a wide variety of complaints, some about things you may have never thought about. Always put yourself in the tenant’s shoes, and consider their point of view. Try to understand all sides of a situation before taking any action.

Avoiding Complaints In The First Place

As a landlord, keeping your tenants happy will only benefit you in the long term. Happy tenants stay longer, reducing vacancies, and the costs of finding new tenants. By being proactive with maintenance, utilizing extensive tenant screening, and genuinely listening to your tenants, you will be able to keep the peace, avoiding many of the most common complaints.

Things People Often Complain About

Occasionally you might be surprised by the things people complain about. However, a few of the most common things include:

  • Neighbors – In your lease, describe in as much detail what behaviors won’t be tolerated and how complaints between tenants will be handled.
  • Pests – Always ensure the inside and outside of the property are kept clean. Schedule regular service to eliminate pests within the building and immediately respond to any complaints of pests within the home.
  • Maintenance Issues – Always respond to maintenance requests in quick fashion. Maintenance issues that are put off or ignored will only lead to greater problems. Your procedure for handling maintenance issues should be clearly outlined in your lease.
  • Cleanliness – These complaints need to be addressed and resolved right away.
  • Poor Communication – As the landlord, you need to clearly communicate with your tenant in regards to the property. Always provide proper notice of repairs, unscheduled landscaping, or anything else that will impact tenants,

Create A Strong Lease

Having everything in writing will make it easier to handle unreasonable complaints. Be as detailed as possible, so all parties are aware of how complaints will be handled.

Thorough Tenant Screening

By having responsible and honest tenants living in your rental property, you will reduce the likelihood of irrational complaints and disrespectful behavior. Learn about their rental history and speak to past landlords about their experience. You can also look at employment history and speak to past and current employers.

Handling Tenant Complaints

Acknowledge The Complaint

Do you best to genuinely understand where your tenant is coming from. Something that doesn’t seem important to you, may seriously be affecting their quality of living. You might brush off a noise complaint, only to find is keeping them up all night, affecting their job performance.

Get Everything In Writing

Require all complaints be made in writing. Document your responses along with the time, date, and nature of the correspondence. This will protect you in the long term should the problem continue to escalate without a resolution.

Let Everyone Cool Off

Speak kindly and with respect. If you disagree about a complaint, tactfully explain your side. Don’t rush into a response or act defensively. Graciously handle everything that is within the terms of the lease. Sometimes a tenant will realize they overreacted about something after having some time to calm down.

Form A Plan

As a landlord, you will always want to keep the peace, making your tenants feel like they have a wonderful place to call home. This will help you avoid turnover in the long run. Always work diligently to handle complaints tactfully, create compromises, make repairs, and get all sides to the story.

Want to learn more about how to handle tenant complaints about your Columbia rental? Contact us today, we can help! (803) 889-0840

Ben Lovro

Ben Lovro is an entrepreneur with a vision to improve neighborhoods and revitalize the communities that we live in. He has a clear passion for people and has developed effective strategies and real estate solutions in todays rapidly changing market. He is committed to being a lifelong student of Success Strategies and Leadership. Knowing what you want is perhaps the most important step in self-development; this takes much persistence and self examination. Once your desire to serve God overwhelms all other desires, you begin to step into your purpose and your mission in life changes. To be fulfilled in life you have to grow. The art of fulfillment is what develops our life into an expression for others to follow. Some of our greatest moments come from facing our fears and doing the things that scare us the most. You have been given one life, and one chance to tell your story. It's never too late to become the person that want to be.

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